STAFF, SHIFTS & TIME CLOCK

Workforce

People, rotas, clocking, timesheets and labour control in one place.

STAFF, SHIFTS & TIME CLOCK

People & workforce setup

Stage 1: build one employee record for contracts, labour costing, departments, skills and the existing NextTill user/permissions system.

Staff accounts Permissions Add-ons

Stage 1 boundaryRota building, clocking, training/documents, forecasting and Xero payroll are deliberately not active yet. Xero will require the separate Xero Integration add-on.

Employees3

Linked NextTill users3

Departments3

Roles / skills0

Departments

These come directly from NextTill Departments & Categories. Assign every department a staff member can cover; one can be marked as their primary department.

FoodDrinksDesserts

Manage system departments

Roles, skills & qualifications

Keep these separate from departments so future rota rules can require the right combination of people.

Edit employee

Only store information needed for workforce management. Bank details and other unnecessary payroll data stay outside this module.

Cancel edit

Identity & employmentLegal first nameLegal last namePreferred nameJob titleEmployment statusContract typeStart dateEnd date

NextTill user & accessLinked staff account

The employee portal will use this same NextTill account and its permissions; no second login system is created.

Can open Can close Keyholder Supervisor

Hours & payMinimum contract hours / weekPreferred maximum hours / weekPay typeHourly rate £Annual salary £Overtime multiplierPay effective from

Holiday & employment-cost inputsHoliday entitlement (hours)Holiday year start (MM-DD)NI categoryEmployer NI cost %Employer pension cost %Holiday cost %Other employer cost / hour £

These are costing inputs, not payroll calculations. Future statutory-rate helpers will never replace the employer/payroll system.

Departments / shift coverage

Select every system department this employee is able to cover. This is what the rota will use when filling shifts across different areas.

Food Drinks Desserts

Primary department

Roles, skills & qualifications

Private manager notes